Privacy Policy

This policy explains how FTP Nights Ltd (company number 17214846) collects and uses personal data across our website, events, and related activities. FTP Nights was founded by Andreas Rapanos and Dino Lentzakis.

Contact for privacy matters: info@ftpnights.com. We're not currently required to appoint a Data Protection Officer. The contact above is our designated point of contact for data protection queries and requests.

This policy covers every FTP Nights touchpoint: the ftpnights.com website and newsletter, event registration, live events (including on-bike performance data and photography/video), and any prediction/token game run on event nights. It applies to riders, spectators, newsletter subscribers, and partner/sponsor contacts.

FTP Nights currently runs events only in the UK. If we expand to other countries in future, we'll update this policy to reflect how data is handled across those markets.

Below is a quick-reference overview of the personal data we may collect, why we collect it and our lawful basis for doing so. Section 4 explains each activity in more detail.

Name and email – website, survey or newsletter signup. Purpose: To send updates, event announcements and marketing. Lawful basis: Consent – UK GDPR Art. 6(1)(a), together with PECR consent for marketing emails.

Name and email – event registration. Purpose: To process your registration and manage event entry. Lawful basis: Contract – UK GDPR Art. 6(1)(b).

Emergency contact name and phone number. Purpose: Safety and duty of care during events. Lawful basis: Vital interests and/or legitimate interests – UK GDPR Art. 6(1)(d)/(f).

Watts, W/kg and per-interval results. Purpose: To run the competition, score bouts and publish the leaderboard. Lawful basis: Contract – UK GDPR Art. 6(1)(b). See Section 4(e).

Photographs, video and broadcast footage. Purpose: Live event screens, commentary feed and promotional/social content. Lawful basis: Contract and/or consent – UK GDPR Art. 6(1)(a)/(b). See Section 4(g).

Prediction/token game activity. Purpose: To run the in-event prediction game. Lawful basis: Contract and/or consent – UK GDPR Art. 6(1)(a)/(b).

Website usage data and cookies. Purpose: To understand site usage and keep the website working. Lawful basis: Consent for non-essential cookies and legitimate interests for essential cookies. See Section 7.

Partner and sponsor contact details. Purpose: To manage partnership discussions. Lawful basis: Legitimate interests – UK GDPR Art. 6(1)(f).

a) Visiting our website. Like any website, ftpnights.com automatically logs standard technical data when you visit: your IP address, browser and device type, pages viewed, referring page, and timestamps. This is processed under legitimate interests (Art. 6(1)(f)) and isn't linked to your identity unless you also register.

b) Newsletter and marketing signups. If you sign up for updates, we collect your name and email address. We don't currently use a dedicated email marketing platform – sign-ups are managed by us directly. You can unsubscribe at any time by replying to any email from us, or by emailing info@ftpnights.com.

c) Event registration. At this stage, registering for an FTP Nights event is handled directly by us rather than through a third-party ticketing platform, and we're not currently taking payment for event entry. We collect your name and email address to manage your registration and event-night entry. This is necessary to deliver our arrangement with you (Art. 6(1)(b)).

d) Emergency contact information. At registration, we ask riders to provide the name and phone number of an emergency contact. This is used only in the event of a medical or safety incident at a live event, on the basis of vital interests (Art. 6(1)(d)) and our legitimate interest in running events safely (Art. 6(1)(f)). It's not used for marketing.

e) Event results and the leaderboard. Watts and W/kg for each interval are captured live during a bout using our hardware/platform partners' equipment (currently Wahoo and Rouvy). This capture is anonymised at the platform level – riders are identified only by a generic label, not by name. As part of the live event itself, your name may be announced and shown on the big screen and scoreboard while you compete. You can ask us to remove your name from published or archived results after the fact (see Section 9), though live, in-event display can't itself be opted out of by a competing rider.

f) Payments. We're not currently selling tickets, merchandise, or anything else, and we don't take payment of any kind. If that changes, we'll update this section to explain what's collected and name the payment processor used.

g) Event photography, video and broadcast. Events are photographed and filmed for the big-screen display, commentary broadcast, and promotional use afterwards, including social media, our website, and partner and sponsor materials. Attendance at an FTP Nights event is treated as consent to appear in general crowd/venue footage, stated on tickets and via signage at the venue entrance. Anyone who doesn't wish to appear in general audience footage should contact us in advance at info@ftpnights.com.

h) Prediction/token game. If we run a token-based prediction game on event nights, we collect a username, your picks, and token balance to operate the game. Tokens carry no cash value and there's no real-money buy-in.

i) Partners and sponsors. We currently work with Ciovita (apparel), Rouvy (training platform), and Wahoo (hardware). We hold contact details for the people we deal with at these and other partner or sponsor organisations, on the basis of legitimate interests (Art. 6(1)(f)). We don't currently share rider or customer personal data with any of them.

We don't currently share personal data with any external providers or partners. Our hardware/platform partners, Wahoo and Rouvy, receive only anonymised performance data during events – not personal data.

Beyond this, we may need to share data with: event venues, for entry and attendee-list management; professional advisers, such as our accountant or solicitor, where necessary; and regulators or law enforcement where we're legally required to disclose data.

We do not sell personal data to third parties. If we begin sharing personal data with any partner or supplier, we'll update this section to name them.

We don't currently share personal data with any partner or supplier outside the UK. Our website is hosted with GoDaddy and our internal records are stored via Google Workspace – both US-based providers certified under the UK Extension to the EU-U.S. Data Privacy Framework, which the UK recognises as a valid basis for transfer.

If we begin sharing personal data with Wahoo, Rouvy, Ciovita, or any other partner based outside the UK, we'll update this section to explain the safeguards used.

ftpnights.com uses cookies. Essential cookies keep the site working and don't need consent. Any additional analytics or marketing cookies would need your opt-in consent via a cookie banner.

We don't currently run dedicated analytics or advertising/marketing cookies on ftpnights.com, beyond what our hosting provider sets by default to operate the site. If we introduce analytics or advertising tools in future, we'll update this section and add a cookie consent banner accordingly.

Newsletter and marketing contacts: until you unsubscribe, or 24 months after your last interaction with us, whichever is sooner. Reason: marketing consent basis.

Event registration records, including emergency contact details: 6 years. Reason: UK accounting/record-keeping requirements under the Companies Act 2006, and event administration.

Event results and leaderboard data: kept as part of our permanent results archive. Reason: core to the competitive format and results history.

Photography and video: retained for archive and promotional use unless deletion is requested.

Prediction game activity: duration of the event season. Reason: game administration.

Under UK GDPR you have the right to: access the personal data we hold about you; have inaccurate data corrected; have your data deleted where there's no legal reason for us to keep it; restrict or object to certain processing, including direct marketing at any time; receive your data in a portable format where processing is based on consent or contract and carried out by automated means; and withdraw consent at any time, without affecting the lawfulness of processing before withdrawal.

To exercise any of these rights, contact us at info@ftpnights.com. We'll respond within one month.

If you're unhappy with how we've handled your data, contact us first at info@ftpnights.com so we can try to resolve it. We'll acknowledge your complaint within 30 days, in line with our internal complaint-handling process.

You also have the right to complain directly to the UK's data protection regulator, the Information Commissioner's Office (ICO), at ico.org.uk or 0303 123 1113.

FTP Nights events and registration are for those aged 18 and over. If we become aware that we've inadvertently collected personal data from someone under 18, we'll delete it.

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, or misuse. This includes using established providers – GoDaddy for website hosting and Google Workspace for internal record storage – that maintain their own security and data protection safeguards, and restricting access to personal data to those who need it.

We may update this policy as FTP Nights grows and processing activities change – for example, once a ticketing platform is confirmed, we begin taking payments, or the prediction game launches. The date at the top of this page reflects the most recent version. We'll flag material changes on the website.

FTP Nights Ltd, Company number: 17214846, 13 Frimley Close, London, Wandsworth, SW19 6QD, United Kingdom. Email: info@ftpnights.com